Sports & Social Organiser

Sports & Social Organiser Post (All posts filled for 2015)

Are you a sporty person with teaching skills?

We have posts on the sports/social side of the Courses.

Being a SPORTS AND SOCIAL ORGANISER at Vacational Studies

Vacational Studies Courses have run for 42 years. Most students come to us on recommendation from parents whose children have already been with us or who are the children of children who were with us in the ’70s and ’80s. We are accredited by the British Council and are members of English UK (formerly ARELS). We have high standards of professionalism and expect the same from staff. Our reputation is of the greatest importance. Parents are confident that their children will have a developmental summer, socially and linguistically.

There is are four Sports and Social Organisers (SSO) – one for each ‘House’ – who, in consultation with the Course Manager and staff, arranges a varied programme of activities including those mentioned in the brochure under the headings ‘Sports’ and ‘Social Activities’. One SSO, chosen from the four SSOs, will be the Senior SSO in overall charge.

A selection of activities is provided so that the majority of students are involved and best use is made of the talents and interests of the staff. All the staff are contracted to help with the sports and entertainments on six occasions each week.

The Sports/Social Organiser must encourage staff involvement and be receptive to their ideas. He/she should retain the successful events that traditionally take place and also be able to introduce new activities.

Assistance is provided by Assistant Staff (undergraduates and often returning British students), Apprentices and Prefects. An Inter-House Sports Day is held towards the end of the Course.

Accommodation and Meals

The posts are resident. Basic accommodation is provided at no charge, as are all meals, except meals on excursions.

Additional Activities

Staff accompany excursions and shopping trips on a rota basis. All staff assume the normal pastoral responsibilities that are part of boarding school life.


All staff have 2½ duty days each week, or the equivalent thereof. There are also two completely free 24-hour days during the Course – any day except a Sunday.

Collection and Return Service

Some staff meet students at Heathrow on the first day and check them in when they return.  Some staff will accompany students to Heathrow at the end of the Course and may depart from there.

Dates, Duration and Pay

We offer employment for a period of just over four weeks. Arrival is 10.00 on 11 July and departure is 15.00 on 9 August. Pay is £1900.00 (one thousand nine hundred pounds) for the duration of the employment. Pay for the Senior SSO is £2200.00 (two thousand two hundred pounds). Payment is by cheque at the end of the Course. If they wish, staff can be paid a 25% advance by cheque at the end of the first week, to be deducted from the final balance. As employment is temporary, we are not at present required to deduct PAYE from British staff at source unless staff advise us that they are ordinarily resident in the UK and, therefore, liable to PAYE. Anyone defined as a ‘ student’ for the tax year is not liable to PAYE. Deductions will be on a ‘ Week 1/Month 1′ basis. NI is deducted at the prevailing rate.

Suitability and Qualifications

The ideal applicant will be a teacher with an interest and ability in sport. He or she will be a good organiser of children and adults; innovative; resourceful as to ideas; outgoing; spontaneous; hard-working – able to create a team from the non-teaching staff and to motivate and direct the teaching staff. Experience in a residential situation is advantageous and, ideally, applicants will have worked  with the 10-18 age-range. An interest in participating in the corporate life of the Course is essential. If this appeals, please complete the application form, giving your choice of Course in order of preference. Please read ‘Notes for Staff 2015‘ which describes the post in more detail.  Please also read ‘Notes for Sports Staff 2014‘.  If your application is of interest, we shall contact your referees and, if these are satisfactory, we shall invite you for interview. If you are overseas, we shall suggest interview via skype.  If you are in this country, we shall invite you to Newbury. We pay your rail fare. If appointed, your acceptance of an offered post assumes the acceptance of the contents of the information on this page and the contents of the ‘Notes for Staff 2015‘ and is the contract of employment. As there is responsibility for and substantial access to children, we run DBS checks. Proof of qualifications is required – as is an explanation for any gaps in CVs.  On arrival, all staff are required to sign a declaration that they are not unfit to be working with children and young people aged 10-19.

A note on Work Permits and why we cannot employ non-EU staff

If you do not hold an EU passport (or have a dispensation to take temporary work as a Commonwealth citizen), you are not permitted to work in the UK unless you possess a Work Permit. An employer has to obtain a Work Permit from the Home Office to allow a non EU citizen to work in the UK. The employer must prove that EU labour is not available for the job. As EU labour is available for these posts, we do not apply for Work Permits

If you do not fulfil the stated criteria, we shall not take your application further.